Capitalisation of Intangibles

Development costs are the expenditure incurred applying research findings to a plan or design for a new or substantially improved product, service, process or system before it enters commercial production or use. Under IAS 38 (IFRS — the default framework for UK groups reporting under adopted IFRS), the standard divides the work into two phases and treats them differently.

Run-the-business cost is management-accounting shorthand for expenditure that sustains an organisation's existing capability at its current level: renewals, routine maintenance, support and service costs, replacement of worn-out capacity, and the ordinary running of teams and systems already in place. Its counterpart is growth investment — expenditure intended to create a capability the business does not yet have, or to extend one materially beyond its current standard.

The rate used to convert a single-period earnings or cash flow figure into an indication of value, calculated as the discount rate minus the expected long-term sustainable growth rate. The capitalisation rate is the reciprocal of the capitalisation multiple and is used in the capitalisation of earnings method for businesses with stable, predictable income streams.

Funds spent to acquire, upgrade, or maintain physical assets such as property, plant, and equipment. CapEx is capitalised on the balance sheet and depreciated over time, in contrast to operating expenditure which is expensed immediately.

Tax deductions available to businesses in the United Kingdom for qualifying expenditure on certain assets, effectively reducing the taxable profit by allowing the cost of the asset to be written off over time. Capital allowances are particularly relevant to intangible asset investment because the UK tax regime provides specific relief for expenditure on intellectual property, patents, know-how, and certain other intangible assets.

Cloud configuration costs are the amounts a business spends setting up software it accesses as a service rather than owns — configuring a platform to its own processes, customising it, migrating data into it, and training its people. The accounting question is whether that spend creates an intangible asset for the customer.

Subsequent expenditure on an intangible asset is spend incurred after the asset has been recognised — renewing and maintaining a registered right, defending it, upgrading software already in use, or continuing to invest in an asset already carried on the balance sheet. Under IAS 38.20 (IFRS), subsequent expenditure is normally recognised in profit or loss as incurred.

Website development costs are the amounts a business incurs building and launching its own web site. Under IFRS, SIC-32 (“Intangible Assets — Web Site Costs”) applies IAS 38 to the activity by splitting a project into stages: planning, application and infrastructure development, graphical design, content development, and the operating stage that follows launch.

What is R&D tax credit and how do UK startups claim it?

UK companies claim R&D tax relief on qualifying R&D spend through their corporation tax return. Under the merged scheme the expenditure credit is 20% and taxable, so the net benefit depends on the company's tax position.

How should companies capitalise AI investments under IAS 38?

Under IAS 38, AI development costs can be capitalised once technical feasibility, intent to complete, probable future benefits, and reliable cost measurement are demonstrated — research phase costs must be expensed.

What are the ASC 350 rules for software capitalisation?

ASC 350-40 requires capitalisation of internal-use software development costs during the application development stage, while preliminary project and post-implementation costs must be expensed.

What is the difference between tangible and intangible assets?

Tangible assets have physical form: land, buildings, machinery, vehicles and stock. Intangible assets have none: they are identifiable non-monetary assets such as patents, trade marks, software and customer contracts.